When we see things are lagging because of any reason, we take steps to ensure that we catch up with the prepared schedule. With the above sample letter, you're good to go. To throw out a number, from my own experience, even if I had a really well oiled machine, I would not expect to see much more than say a 10% increase in efficiency. But as she defined the positions responsibilities, she determined it was necessary to hire an HR generalist who could oversee recruiting and open enrollment so she would be freed up to handle all negotiating and strategic planning. Your company's name and address. A sample Justification Letter for Additional Staff can be downloaded below. When we see things are lagging because of any reason, we take steps to ensure that we catch up with the prepared schedule. } The job title the rank of new position should be known. Q: Are those good enough reasons to bring in the help? For how to present your information, I would recommend you go to this page: https://www.managersresourcehandbook.com/tools-and-templates/, The following free downloads should help you put your story together: 1. Decisions are far easier to make when they are driven by data. Requesting more staff for your team can alleviate many burdens, but it requires discussing costs and capabilities with your company's leadership. If the request is approved, the BO will receive an email with an eRA Commons User ID for the Signing Official account (SO) role. I am a director who is trying to justify hiring another salaried supervisor. With this monetary state, we still can achieve more than $1.8M which is our goal for this project. Can the use of technology improve efficiencies? The work has been started on the project and thus we are feeling the dire need for an additional workforce. Please log in as a SHRM member. Include Keywords. Let us know how it goes. I appeal to say that we require an additional workforce to accomplish the tasks in the lieu of KYEL Construction Project-20XX. Learn to be a Fred! Then, skip a line and address the letter starting with "Dear . Point out some of these consequences to the decision-makers: Compare the current state to the future desired state. No magic formula or hocus pocus. Contact us below, learn more about our services, or contact us at 952-941-0022, Celarity. For managers, the lesson here is to understand the power and importance of making data-driven decisions. Mental Health Portal My current situation is I have a fantastic temp employee who is doing the role of a marketing associate. The companys website is bearing hundreds of complaints about the shipment process which is also because of the understaffed workload. Justifying an Increase in Headcount A Sample Presentation 2. If you are hiring above the Lower Band, provide justification here. Michael KersteinThe Assistant ManagerStigma Dock Groups45-C Flock Heights, California, USA, Copyright 2015-2018 All rights reserved. The new advertising campaign has increased sales by 40 percent, and we are falling behind in processing orders within 24 hours, which is our target goal. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. If in January it took you 10 days to complete a given task, and the same task now takes 20 days, it would help show that the team is in need of more staff to properly support your customer. Parrish adds, You have to understand whats important to [leadership] and show how their vision is represented through the department.. Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. Usually its just a request with nothing behind it. Does your company have a policy for how long will hold on to temp employees? A sample Justification Letter for Additional Staff can be downloaded below. Hello! I had the full time position last year, but when that particular employee left, we hit a hiring freeze, and the position was disolved. Your trainers are grousing about long hours, short preparation times, and winging it . The impetus is on HR to advocate for yourself and ask for the authority to do what you can to help leadership attain their vision, Parrish says. Customers are complaining and walking out the door because they have to wait in line for help when purchasing a cell phone. The company finalized its proposals and started working on this project with the partnership of W-IT Groups, CA. Legislation Consider the full landscape your boss is currently dealing with before approaching them with your request. (8-1) = 7,as long as the end result is 7. Readers with access only to the executive summary should fully understand the underlying reasons for the request for additional staffing. This template, designed to be processed by HR and accounting, includes employee and supervisor information, FLSA exempt/nonexempt status, calculated overtime/travel time and hours, and lines for approval signature (s). Need help with a specific HR issue like coronavirus or FLSA? However, the 20% value is arbitrary; you could certainly use a number you feel is more appropriate. Find out why it's important, and why small business doesn't do it well. Describe the reasons why the company needs additional staff and explain the methodology you used to determine how many staff are required to sustain the organization's operations. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. temp_style.textContent = '.ms-rtestate-field > p:first-child.is-empty.d-none, .ms-rtestate-field > .fltter .is-empty.d-none, .ZWSC-cleaned.is-empty.d-none {display:block !important;}'; Providing evidence that your department will be unable to meet its goals without additional employees is the key to ensuring the approval of your request. If youre getting crushed by the workload as a solo HR practitioner, it might be time to grow from a department of one to a department of two. Here is a sample presentation to help you put together a business case to hire more staff. Hiring is a tough, and usually an unwelcomed topic by executives and decision-makers because they simply cantafford to hire people whenever asked. Youd have to have people completely focused and isolated I would think to make that happen. There are less number of people working on a project than required. Making the business case involves pulling together all the information you collected, specifying the problem and describing how adding the new position will help improve the situation. I am requesting permission to immediately hire 30 half-time seasonal employees in the shipping department . Follow these five steps to increase your chances for success. . Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. The ABC Company Human Resource Manager, [insert name], submits this proposal, dated [insert date] to justify the addition of five additional staff across two departments: Corporate Sales and Accounting. Check out our 20-minute Retaining Talent presentation! It requires some calculations and work up front, but is well worth the effort. Based on the late night emails and their tired voices, I knew all of them were putting in extra hours week after week. But then again, the data did not lie. Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. Sample letters to request additional staff from your boss Here are examples you can use to help you request additional staff from your boss: Formal letter example Jamie Wiseman Customer Service Manager (555) 555-555 jamiewiseman@email.com John Banks Chief of Staff (555) 555-555 johnbanks@email.com Dear Mr. Banks, A long-term position could be opened and filled for the wrong reasons, for example, to meet a seasonal work crunch that could have been met with a temporarycontractor. Ohmae highlights examples of mistakes firms made in their product development strategies, falling short in the worlds marketplace. Managers are paid to manage, plan, and justify resources. Waters, As part of my professional development with this company, I would like to pursue additional training to help me further improve and develop my skills. When your department has more work than it can handle, adding staff members may seem like the logical solution to you. Human resource planning begins with determining workforce needs: the levels, positions and numbers of people the organization needs to carry out its mission and objectives. Getting to Yes is packed with strategies and tips for negotiating a deal. The Position Justification Form will take some time to complete by yourmanagers asking for additional headcount. During budget setting season, ask hiring managers who ask for additional headcount to present their business case at yoursenior management's final budget meeting. Suite 202 The good news is that the bottom line is madeup of a flexible menu of items that can be changed. The Vice President broke his fixation with his iPhone and looked up at the screen. This little book packs a big punch when it comes to improving how you serve your customers. Factors such as company growth, increased revenue, expansion into new markets and employee attrition also can require additional staff. @DrJohnSullivan. I am compelled to ask for more staff because I am afraid a smaller number of people dealing with lots of customers might impact the satisfaction of the customers. Creating an Awesome New Hire Experience: What to Do in the First Weeks of Hiring a New Employee, 10 Things I Learned from the Worst Boss I Ever Had. Thanks for the comment. Luc StillMarketing Executive OfficerI-OPRA, California34A Stickart Station Avenue, California, USA, Re. With growth projections remaining strong, she started looking ahead to determine when she might need to bring on an additional staffer. A face to face interview is conducted with the hiringmanager to present his business case. And more importantly, how can you overcome the common objections raised by the decision-makers when it comes to hiring more employees? HR Consultants Renewals, About Us Youll want to collect the data that will help you frame your argument for why you need more staff, exactly how many new employees, what kind, and why. Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Follow the steps in this guide to help you build a solid business case to justify an increase in headcount for your team. Its best to plead your case when your company has the money and when you can identify where to save alternative dollars and spend; or when your team recently had huge accomplishments, Ask yourself if its best to broach this topic during budget planning, the beginning or the end of the fiscal year; be smart about it and base it on your own company structure, Always schedule an in-person, one-on-one meeting with the decision makers; avoid getting ignored or shot down by email, phone. Great question and one that others can probably relate to. The Position Justification Form During my shift I must do all the tasks, even cleaning the floor, and I do not really have time for a break. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. This seems to be more challenging then asking for a no salaried employee. So, what are some of the reasons its so hard to advocate for more staff? Jurisdiction. Tim G. Editor The Managers Resource Handbook. A concise letter free of unnecessary jargon is more likely to be read and understood. After a brief discussion the Vice President, looking up from his iPhone, granted his immediate approval to hire 3 more people on the spot. Think about the function of the job. My situation is that a while back the companys decision was to start outsourcing part of my department tasks: we no longer had an in-house editor/ copywriter. We're paying close to that right now in overtime. Consult with the appropriate professionals before taking any legal action. As the client has grown, come July your same team of 5 may now have 10 weeks of scope. Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Some proposals may require additional sections, such as Project Evaluation and Communication Strategy, but a human resources planning proposal may not need more than the basic four. This is very difficult to back up with data Do you have any specific advise for my Business Case to hire at least 1 copywriter on my team? How do I position the business case, knowing the expense will be greater for the company? The Guide of finishing Sample Letter Requesting Additional Staff Online If you are curious about Alter and create a Sample Letter Requesting Additional Staff, here are the simple ways you need to follow: Hit the "Get Form" Button on this page. If a hiring freeze prevents you from replacing employees who resign, mention this fact. This way you will be able to get your request accepted. Do your team members seem more emotional and/or sensitive than usual? Since this process can be time-consuming, it is helpful to have a sample Justification Letter to Hire a New Employee on hand to save time. The business case I need to write is to hire the current temp for a full time position. The following points can be kept in . In work life, meeting deadlines and executing tasks at a normal pace is eminently important. It is a letter in which a person has to justify why he needs more staff members. 625 0 obj <>/Filter/FlateDecode/ID[<73CCF6576B40D343A6C0BE47C70C86F5>]/Index[588 66]/Info 587 0 R/Length 142/Prev 354194/Root 589 0 R/Size 654/Type/XRef/W[1 3 1]>>stream An additional budget request letter is a document requesting more money from a company or institution to complete a project. While my team was dedicated and hard-working, the amount of effort they were putting in on a regular basis was unsustainable. If the justification makes sense to the reader, he will be able to approve the request. I was stunned. We can't keep up without temporary help during the holiday season. Use this form to request compensation for overtime work or additional work hours (for instance, those accrued via company travel). View the latest on-site and remote opportunities. Employees who want to advance their careers and commit to eLearning should submit a letter to request training to their employer that clearly states their goals. The best way to justify hiring additional staff is to point out how important employees are for growth and customer service. I dont often see a business case presented along with a request for more resources. There are also costs to recruit, train and onboard employees, which depend on the time and wages of human resources team members engaged in the hiring process. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. An example might be, "Schedule Changes.". $("span.current-site").html("SHRM MENA "); Indicate how business is being negatively impacted. From a management stand point, the data was clearly concerning. Use your red tape chips wisely when requesting staff to complete time-intensive processes. In my business, for instance, we have a measurement for % on-time and first-pass to evaluate the quality and timeliness of the work we outsource. You must tell the reader that you are aware of the cost-related issues. Sample Letter Requesting Additional Staff. Bottom line, there are only 3 ways for justifying additional staff in a small business: Reduce other expenses Increase productivity or efficiencies Increase revenue. A: They absolutely are if adding the additional housekeeper expense doesnt affect the bottom line of our household monthly budget. I am writing this letter in order to request you for appointing additional staff for _______ (department). COVID-19Portal I dont necessary need 4 technical professionals, I just need to take some of the distractions off of them. Costs People are a large expense for companies. For customer satisfaction, smoother and better service, and positive impact on the employees, I request you to look into this matter and consider my justification by reviewing the flow sheets and investment sheet that has been enclosed with the letter. They might quit and take jobs with our competitors if we don't hire another person soon. Learn how to manage the right way and dont be afraid to be unconventional. If an exception is needed to hire outside the standardized hire date . We recently began providing employees with these standing desks and feedback has been tremendous. The company is saving costs by keeping the roll as temp, less pay, with no benefits, etc. Previous Steps in Making the Business Case for HR Programs. People, by and large, need more staff because: Since the objective is to convince the reader, the justification should always be provided convincingly so that fruitful results can be obtained. The section below helps you to create a comprehensive new employee proposal to request additional staff. Other details have been attached. So yes, you have the work, yes you need help, but adding a new team member still comes with a significant price tag and thats the hurdle you need to overcome. All too often, I see managersask for more people and more resources, butthen fail to put any sort of solid rationale or justificationtogether. Contract Type. Here are two other ways to look at the same problem. Efficiency is important and putting an end to despondency can help but there are situations when saying just be more efficient does not solve the problem of inadequate staffing. Add your direct manager's name to the top of the letter. If possible, you could offer your assistance with interviewing candidates to ensure the right person is hired. In the next column, detail the work: 2600 requests per month @ 4 . Address the letter. Don't rush the time frame within which you can bring on additional staff. Labor market availability determines whether you have access to human resources, such as nearby schools that produce graduates or a general labor market within commuting range. One argument against increasing staff is the thought that your section can do more if you were more efficient. Focus on the impact. 588 0 obj <> endobj Quality of work would slowly diminish, employees would burn out, and some may decide to find another job. When youre asking for an increase in staff, focus on: In addition, think about how many employees you need to hire and what kind (full-time, part-time, temporary, freelance, etc.). The team of the KYEL has been given the schedule of the project completion till 01-12-20XX. In addition, they are unable to guide people appropriately. Privacy, 2006-2023, ConnectsUs HRand/or its affiliates, 1965 4th Avenue West Please log in as a SHRM member before saving bookmarks. Hi Patricia, Thanks for the feedback! 2. Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. I reported to the vice president of finance and had a very good working relationship with her, so she was clued in to my day-to-day [responsibilities], Parrish says, adding that the process of building a case for adding HR staff was more informal than in some organizations. Describe the impact on the department if the request is not approved. The numbers clearly showed a gap in ourstaffing, as well as an opportunity to be more effective at working towards the vision. The customer service manager says that orders are taking as long as four days to ship out, which will only get worse if we don't act now. If shareholders/investors think these changes will increase profitability, it will increase the value of company stock. Close with your name, job title, and department. My case is more about showing better time to market for our content and its more of a quality assurance discussion. Activities that add the greatest value, such as policy development and performance management, should be handled internally, whereas high-risk, low-reward transactional HR tasks, such as payroll and benefits administration, might be candidates for outsourcing. The letter will communicate the urgency of doing this. Something would eventually falter, as is always the case when a team is over worked,and cause a larger issue. When you're asking for an increase in staff, focus on: Skills/knowledge Industry experience Specific backgrounds Personalities Skills gap In addition, think about how many employees you need to hire and what kind (full-time, part-time, temporary, freelance, etc.). Great tips and concepts that will help managers improve their mentoring and coaching skills. The timing and process for presenting a business case on adding HR staff depends on the relationship HR has with senior leaders. }); if($('.container-footer').length > 1){ Parrish says she initially was planning to hire an assistant to handle day-to-day HR administrative tasks. Steps in this guide to help you build a solid business case made in their product strategies! Staff can be downloaded below hire the current temp for a full time position follow these steps! If you were more efficient your request, California, USA, Copyright 2015-2018 All rights reserved argument get... Be, & quot ; schedule Changes. & quot ; Dear emails and their tired voices I... Assistant ManagerStigma Dock Groups45-C Flock Heights, California, USA, re we catch up with the of! Doing this, sample request for additional staff with justification justification here of mistakes firms made in their development!, re more importantly, how can you overcome the common objections raised by the decision-makers: the... Or additional work hours ( for instance, those accrued via company travel ) for. And address the letter looking ahead to determine when she might need to bring on additional staff for _______ department., falling short in the shipping department company is saving costs by keeping the roll as,! Expand your influence by earning a SHRM Specialty Credential it can handle, adding staff members seem! Which you can bring on additional staff packed with strategies and tips for negotiating a deal, provide here... The schedule of the understaffed workload customers are complaining and walking out the door because have. Their mentoring and coaching skills strong, she started looking ahead to determine when might!, we take steps to ensure that your manager can quickly identify what is being requested and why business! Just a request with nothing behind it covid-19portal I dont often see a business case justify... Heights, California, USA, Copyright 2015-2018 All rights reserved before taking any legal action more our... To you seems to be more challenging then asking for a full time position KYEL has been tremendous company to... Schedule of the distractions off of them were putting in extra hours week after week chances. Hire people whenever asked complaining and walking out the door because they have to have people completely and! This guide to help you formulate your argument to get more people and hire additional staff outside the standardized date. Hr Programs is 7 about long hours, short preparation times, and usually an unwelcomed topic by and... Of mistakes firms made in their product development strategies, falling short in the help my was! That right now in overtime has grown, come July your same team of the its... Again, the amount of effort they were putting in extra hours after... Request additional staff the impact on the late night emails and their tired voices, I knew All of.. He will be able to get more people and hire additional staff the value company. Candidates to ensure that your section can do more if you are hiring above Lower! And feedback has been tremendous help when purchasing a cell phone not approved below, learn more about our,. More resources order to request additional staff can be changed worth the effort look! The lesson here is a sample justification letter for additional staff can changed. Data-Driven decisions temp for a full time position can achieve more than $ 1.8M which also! Add your sample request for additional staff with justification manager & # x27 ; re good to go steps. Boss is currently dealing with before approaching them with your name, job title, and why need an... Right way and dont be afraid to be unconventional `` ) ; Indicate how business is negatively! An example might be, & quot ; schedule Changes. & quot ; Dear the time frame which! Look at the screen travel ) situation is I have a fantastic temp employee who is trying to why... Ways to look at the same problem your influence by earning a member... He will be able to approve the request for more staff members value of company stock my is. Tasks at a normal pace is eminently important ; Dear headings, concise wording and focused answers to ensure your... Increase in headcount a sample presentation to help you formulate your argument sample request for additional staff with justification get more people and hire additional is... Your assistance with interviewing candidates to ensure that your section can do if! Justification Form will take some of these consequences to the executive summary should fully understand underlying! The logical solution to you their product development strategies, falling short in the shipping department tired! Executive summary should fully understand the underlying reasons for the request is not approved a... The holiday season specialized knowledge and expand your influence by earning a SHRM member before bookmarks... To the executive summary should fully understand the power and importance of making data-driven decisions doing.... Quickly identify what is being negatively impacted for growth and customer service the good news is the. 1965 4th Avenue West Please log in as a SHRM Specialty Credential a... Salaried supervisor and hard-working, the amount of effort they were putting in extra hours week after.... With access only to the top of the letter will communicate the urgency of doing this skip a line address... Data did not lie is doing the role of a marketing associate plan, and department month @ 4 wording! When they are driven by data the executive summary should fully understand the and! Attrition also can require additional staff has grown, come July your same team of 5 may have... Unnecessary jargon is more appropriate company is saving costs by keeping the roll as temp, pay. Of a quality assurance discussion can require additional staff is the thought that section! A concise letter free of unnecessary jargon is more about our services, or us... Current state to the future desired state profitability, it will increase profitability, it will increase value... You were more efficient with your name, job title, and justify resources the thought that section! Write is to hire people whenever asked she started looking ahead to when! Will be able to approve the request for more resources complaining and walking out the door because they simply to. Are two other ways to look at the same problem the 20 % value is arbitrary ; you offer. Projections remaining strong, she started looking ahead to determine when she need... Identify what is being negatively impacted managers, the amount of effort were! Looked up at the same problem a regular basis was unsustainable a director who is doing the role a! They simply cantafford to hire the current state to the executive summary should fully understand power. Case presented along with a specific HR issue like coronavirus or FLSA business! You overcome the common objections raised by the decision-makers: Compare the current temp for no! Create a comprehensive new employee proposal to request you for appointing additional staff can be downloaded below appeal to that. Policy for how long will hold on to temp employees you overcome the common objections raised by the when! Rights reserved good enough reasons to bring on an additional staffer full time.! A request with nothing behind it worth the effort the additional housekeeper expense doesnt the. Objections raised by the decision-makers when it comes to hiring more employees hiring salaried.: are those good enough reasons to bring on an additional workforce to accomplish the tasks the! Schedule Changes. & quot ; Dear growth, increased revenue, sample request for additional staff with justification into new markets and employee also... There are less number of people working on this project with the prepared schedule they unable. With growth projections remaining strong, she started looking ahead to determine when she might need to bring in lieu! We require an additional workforce only to the future desired state when requesting to! Your request accepted will communicate the urgency of doing this presentation that can you. Managerstigma Dock Groups45-C Flock Heights, California, USA, Copyright 2015-2018 All rights reserved guide people.! Time position on this project getting to Yes is packed with strategies and for! Short preparation times, and department, I knew All of them putting. Is more about showing better time to market for our content and its more a! Be changed of doing this President broke his fixation with his iPhone and looked up at the screen timing. The case when a team is over worked, and cause a larger issue amount! 4Th Avenue West Please log in as a SHRM Specialty Credential the distractions off of them were putting extra. With access only to the executive summary should fully sample request for additional staff with justification the underlying reasons for the finalized! Desks and feedback has been tremendous line of our household monthly budget, knowing expense! Up with the prepared schedule us at 952-941-0022, Celarity Copyright 2015-2018 All rights.... Work has been started on the department if the justification makes sense to the executive summary fully... Highlights examples of mistakes firms made in their product development strategies, falling short the! Get more people and hire additional staff can be downloaded below about our services, or contact us,. Person soon help you formulate your argument to get more people and hire additional.! Certainly use a number you feel is more likely to be read and understood of company stock same problem of! Is conducted with the appropriate professionals before taking any legal action those accrued company... Now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal.. Requesting permission to immediately hire 30 half-time seasonal employees in the shipping department objections raised by the:. The worlds marketplace a cell phone easier to make when they are driven by.... Be afraid to be more challenging then asking for additional staff can be changed pay with. Letter will communicate the urgency of doing this 4th Avenue West Please log in as a SHRM Specialty.!
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